Solicitation Overview

This solicitation is now closed.

NYS WIC Transfer & Implementation Services RFP
Solicitation No.
RFP # 16593

Through this Request for Proposals ("RFP"), the New York State (NYS) Department of Health ("DOH") is seeking competitive proposals from qualified and responsible firms to provide Transfer & Implementation (T&I) Services, as further detailed in Section 3, Scope of Work. It is the DOH’s intent to award one (1) contract from this procurement.

The USDA/FNS has mandated that all state WIC programs implement EBT technology by the year 2020 and demonstrate progress toward this goal during monthly status meetings with the FNS. Therefore, NYS WIC is embarking on a project to replace WICSIS with a new, automated .Net web-based system called "NYWIC," that will enable WIC participants to redeem food benefits using an EBT card (instead of paper checks), the same technology that is used with debit cards.

The DOH is contracting for T&I services for NYWIC through the competitive RFP bid solicitation process. T&I services include transferring the MI-WIC software; installing the WIC software in the ITS development environment; making required modifications to support the DOH and ITS business needs (including module customization and development, improved clinic scheduling, revising participant certification questions, adaptation to the latest versions of web browsers, federated authentication, integration with NYS ITS infrastructure and services, etc.); implementing the WIC Universal MIS EBT Interface (WUMEI) with the EBT system; working with existing and future third-party vendors to ensure integration of functionality for eligibility and benefit issuance; testing and piloting the integrated system; implementing the new system statewide; and providing the knowledge transfer, training, and system documentation to allow DOH and ITS staff to maintain the NYWIC post implementation. During this time, DOH and ITS staff shall work alongside Contractor staff and participate in the design, development, testing, and implementation of the changes and enhancements.

Procurement Type
Full and Open Competition
Solicitation Type
Request for Proposal (RFP)
Contract Type
Firm Fixed Price
Release Date
Friday, March 25, 2016
Close Date
Friday, June 3, 2016
Projected Award Date
Friday, November 4, 2016
Point of Contact (POC)
Designated Contact
Pursuant to State Finance Law §§139-j and 139-k, the Department of Health identifies the following designated contact to whom all communications attempting to influence the Department of Health’s conduct or decision regarding this procurement must be made:
Elizabeth Wood
Bureau of Contracts
New York State Department of Health
Corning Tower, Room 2827
Albany, New York 12237

Permissible Subject Matter Contact
Pursuant to State Finance Law §139-j(3)(a), the Department of Health identifies the following allowable contact for communications related to the submission of written proposals, written questions, pre-bid questions, and debriefings:
Patricia Colomb
Bureau of Supplemental Food Programs
New York State Department of Health
Riverview Center, 150 Broadway, Suite 650
Menands, NY 12204